How do I configure Terms and Grading Periods in the domain

Note: This document references views and actions that are only available to Echo Administrators

At the domain level, Echo Admins can:  

  • Define the school year / term
  • Define the grading periods
  • Set the current grading period as the default for all views
  • Set the course card to display just the current grade or to display both the current grade and the weighted final grade (only available for courses using weighted grading periods)

 

Options for Configuring Terms and Grading Periods

Echo allows significant flexibility in defining the School Year and Terms.  Below are some examples of several configurations.

Example 1: Traditional Unweighted Semesters

Fall Semester
Spring Semester
Summer Semester


Example 2: Unweighted “9 Weeks”

1st 9 Weeks
2nd 9 Weeks
3rd 9 Weeks
4th 9 Weeks


Example 3: Weighted Quarters With Final Exam*

First Quarter
Second Quarter
Final Exam 1
Third Quarter
Fourth Quarter
Final Exam 2

*Note: weighting is set at the course level.  

Special Note For Weighted Year-Long Courses  For year-long courses that want to use weighting, users must choose to either separate semesters into separate Echo courses -or- weight the currently unused grading periods "0".  For example, during semester one, first quarter, second quarter and final exam might be weighted as 40%, 40%, 20% respectively, while the other three grading periods would be set to 0% so that they are not included in the semester grade.  At the end of the semester, teachers would need to manually change the weighting for the second semester so that the first three grading periods are weighted as 0% and the last three are weighted as desired.

 

BEFORE CONFIGURING TERMS AND GRADING PERIODS ... we recommend that you work with the staff to confirm the best configuration for your context.  It's important that they understand the available options and the consequences of each.  If you have any questions, please reach out to Echo Support for clarification.

 

Configuring Terms and Grading Periods

To access the domain settings panel, click the Settings button (three small dots) on the "Details" page of the Domain Tool.  Then select "Edit Settings" from the list.

 

STEP ONE: Create Terms and Grading Periods for your domain

To define terms and grading periods,

  1. Select the Course Options tab
  2. Scroll down to School Years and Grading Periods panel
  3. click Add

From the Add screen define your School Year and Grading Periods:

  1. Provide a Title for the term.  For example "2018-2019", or for schools that don't use year-long courses, "Fall 2018".
  2. Provide a Start Date and End Date for the term.  Remember that although course visibility for students and teachers is controlled by their enrollment start and end dates, these dates will be used as default values when the enrollment records are created.
  3. Add Grading Periods that best suite your school needs.
  4. Click OK  

Example 1: Traditional School Year

A traditional school year with a Fall, Spring and Summer session might be configured like this:

Example 2: Weighted Grading Periods

In this example, the school has chosen to use separate terms for each semester and three grading periods for each term.  This allows teaches to easily configure their course for a district mandated weighting configuration (40% First Quarter, 40% Second Quarter, 20% Final Exam).  Note: the grading period weighting is defined at the course level, not in the domain.

STEP 2: Enabling current Grading Period for your domain

Once Terms and Grading Periods have been configured, Echo Admins must select the current Grading Period for the domain at the beginning of each new Grade Period.

Navigate to School Years and Grading Periods from Course Options tab.  Open the Current Grading Period dropdown and select the desired period.

Note: All of the courses in your domain will use this setting as the default.  Ensure that this change happens at the beginning of a new semester or grade period.

STEP 3: Grade Display Option

The final configuration is the grade display option.  Once Grading Periods have been configured in the domain, Echo Admins can indicate whether the courses are to Show course score in addition to period score.

The default is that this option is not selected.  This means that students will only see the current grading period's score in the gradebook and their course cards.  Use this setting when not using weighted categories.

If weighted grading periods are to be used to calculate a final course score, the "Show course score in addition to period score" option must be enabled.  Once enabled, the teachers can set the grading period weighting in their course settings and both the current grading period and the final weighted course score will be displayed throughout the app. Domain can be optionally configured to display both the current grading period's score and the final weighted course score.  

 

Click Save after all configurations have been completed.

IMPORTANT NOTE:  Before teachers can access the “Grading Periods” panel in their course settings, the “Grading Periods” feature must be enabled for them. See “How do I manage the advanced feature controls?” for more information.  For information on configuring course grading periods, see “How do I enable grading periods in my course?"

 

 

Echo is constantly being improved based on the feedback from users and we strive to keep our documentation up to date.  If this document doesn't match what you are seeing in Echo, please let us know.

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